J-CON MONTH END PROCEDURE

 

 

  This procedure is run after the last EOD of the month, and before EOD is run for the 1st day of the month.  You close your  month on the 25th, so you can do this anytime after Automatic EOD (9.7) has run for the 25th  before running EOD for the 26th, which is the first day of the new month. Most would do this during the day of the 26th, while other terminals are doing invoicing.   None of the steps will interfere with normal counter sales

 

 Option 8.3, Automatic End-Of-Month, is set to run as part of your EOD for the last day of the month. This must take place at night, as it can take several hours, during which time your system will be unavailable for invoicing or anything else.  If the 8.3  has run , you should have two reports at the end of your normal EOD reports for the 25th:

1.      Customer Sales Report

2.      Manufacturer/Subline Sales Report

If these reports are not there, and your EOD ran OK, then you will need to run Option 8.3  manually - at Night!  If you come in the morning of the 26th and your J-CON is "locked up", please call before attempting to interupt whatever is running.

 

 

EOM Sequence

 

24th -  Clean the tape drive. Use the special cleaning cartridge. You can follow  it with manual                        cleaning using rubbing alcohol and lint-free swabs.

24th -  full disk backup (8.13.1) - Sometime near your month-end date.  It is not essential that this be                done during the 26th. It is important that you do one every month, and that it be error-free.

 

25th -   Normal EOD Data-only backup (8.13.2). Wait for it to finish, make sure it does not have errors.

Run 9.7 EOD immediately (not delayed) as soon as the backup completes. This will give the 8.3 and PartLEdger Purge the maximum time to complete before you open in the morning.

 

26th -   Print all needed reports

Print and check statements. If you have any doubts about the accuracy of the A/R, now is the time to correct them, before proceeding.

Purge and Age A/R.  This is the Point Of No Return for A/R data. If it will not let you, you may have to go back to 5.5 and enter 'DONE' at the last prompt.

Once all the above is complete to your satisfaction,  you can run EOD for the 26th as usual. If you have any doubts about whether you have done everything,  do not run EOD.

 

 

EOM CHECKLIST

 

23rd -31st

 

_____ Full-Disk Backup  8.13.1

 

25th

 

_____ Data backup 8.13.2

     

_____ End-of-Day  9.7.  Answer "Y" to "Review EOD Options" to run immediately

             

 

26th       _____ 6.3 and 6.4 reports completed from EOD?

 

                Print essential reports:

            _____ 5.3 Payment report - important: keep a copy on file

 

            _____ 5.15 Paidout reports (if you enter cash paidouts)

 

            _____  5.5 Print statements - Monthly, no test pattern, all customers. Check them.

 

 

            Print optional reports

 

            _____ 2.19  Inventory valuation  or 2.3 Sales and inventory

 

            _____ 2.1 recount report. Skip detail, print report 3

 

            _____ 2.13 Overstock report

 

            _____ 7.6 outstanding purchase orders

 

            _____ 6.9 Battery sales report (Texas)

 

            _____ 2.16 Rebate report (if reporting for Wix fleet rebate.  2 copies, then purge

 

            _____ 1.2 Invoice status - Pending.   Clear up hold, 'printing' and 'in process' tickets

           

26th PM          Completion

 

_____ 5.8 Purge and age.

 

_____ 9.7 EOD as usual for 26th